Upcoming Changes on a/c of GST

This post describes the upcoming changes in ERP One on account of GST.

System will ask [Is GST Applicable ?] while creating new sales orders. This is a transitional provision.
GST code/rate will be auto-fetched from Inventory Master. If Inventory Master does not have a valid GST code/rate, User has to select it in every line of Sales Orders.
During invoicing, sales orders where GST is applicable and old sales orders (with excise, vat etc.) will NOT be allowed to be combined.

Users will need to select whether GST is applicable while creating new invoices. This is a transitional provision.
Unit from where invoicing is being done has to be specified. System will get the home state from the selected business unit.
GST sub-type needs to be selected. Available options will be:
1. Domestic
2. Export
3. Export (SEZ)
4. Export (Deemed)
5. Reverse Charge
Type of Supply is to be specified
- Goods
- Service
Place of Supply needs to be selected from GST States Master. Please note System has an internal GST States Master which is different from the existing States Master, which does not have the correct state codes as per GST provisions.
HSN code will be auto-fetched from Inventory Master and has to be same for all lines of a given invoice.
GST code/rate will be picked up from connected sales order and needs to be the same for all lines of a given invoice.
Discount will be deducted and Freight & Packing will be added to the sum of product value before GST rates are applied by System.
If [Ship To] is different from [Bill To], this needs to be specified while making the invoice. Please note the Place of Supply needs to be as per [Bill To] address.
Option to Edit/Delete invoices will be removed and all corrections to invoices will need to be routed through debit/credit notes only.

CBEC has clarified that there is no mandatory invoice format as per GST provisions and all assesses can design their own formats, showing all details as specified in the Rules. ERP One invoices have been redesigned keeping this in view.

Users need to specify whether GST is applicable for new indents created in the System. This is a transitional provision.
GST code will be auto-fetched at each indent line, from the Inventory Master with a provision to override it, if required.
While creating GRN, you can not combine GST and Non-GST indents in various lines.

Every new GRN created in the System needs to be tagged whether GST is applicable. This is a transitional provision.
While creating purchase bills of GST type, you will be able to pick up items only from a GST type GRN.
Old purchase bill types will be available in the System only for a limited period.

GST code and HSN code for all lines in a Purchase bill needs to be the same.
In case of calculation mistake etc.committed by the Supplier in his bills, System will show discrepancy between Supplier Bill amount and System bill amount. Such bills with discrepancies have to be reported to the Vendor and you have to get them rectified as appropriate.
System will not allow Edit/Delete of a Purchase Bill. Corrections need to be routed through PDN/PCN.
TDS will be applied on the total bill value including GST amounts charged by the Vendor.
If Type of Supply = Service, System will not ask for GRN details.

GST provisions stipulate that GST needs to be paid on advances received from customers. We are working on how to implement it in our System. We propose to link it with Proforma Invoices generated through the System.

GST provisions require that a tax payer should create invoices under reverse charge mechanism for all purchases from unregistered dealers. We are working out the modalities to be followed in ERP One.
Even for petty cash payments (e.g. to plumber, electrician, sweeper etc.) RCM invoices need to be generated. System may give facility to link several purchase bills from unregistered dealers, already created in the System, while creating a single RCM invoice for a month. However, this is still a work-in-progress.