Trading Invoices

This article walks you through on how to make trading invoices by a registered second stage dealer of goods, who purchases imported or excise paid materials, from a principal excise dealer.

1. Designate foreign supplier as Manufacturer/Importer in Party Master.

2. Make Indent in USD/Euro/Yen etc.

Select CVD and SAD against Excise Code One / Excise Code Two.

3. Once goods are imported and B/L is available, convert Indent to INR.

4. Specify Basic, Import Duty, Cess and Other Charges.

Edit Indent Line and key in Basic, Duty etc. after the Indent is converted to INR.

5. In GRN line addition, specify correct Godown/Warehouse.

Rg23D Register will be maintained separately for each godown / warehouse.

6. Make Purchase Bill with Type I.

7. In Purchase Bill [Add Line] specify CVD, SAD, Cess to be passed on through Sales Invoice.

Select Bill Sub Type in the [More page].

System will total CVD, SAD, Cess from each line and arrive at total of CVD, SAD, Cess at Bill level.

8. Key in Original Manufacturer's Invoice Details.

The above details are needed for printing in our Sales Invoices.

9. In Sales Order, specify CVD, SAD to be passed on to customer.

10. Make I type Invoice specifying the Manufacturer/Importer from whom goods were purchased.

Select the Invoice Sub Type.

11. Select the item to be invoiced.

System shows only Pending Order Qty for which Balance Stock is available, in the above grid.

System will allow the lower of Pending Order and Stock available.

12. Post the Purchase Bill in Rg23D Register.

You can access the above grid from Excise Menu.

[Update] the Purchase Bills first by going into [View].

13. Post the Sales Invoices in Rg23D in serial order in which they have been generated.

System posts every Bill item to a new page. Every Invoice related to Bill item will get posted in that same page.

14. Print the Sales Invoice showing manufacturer Invoice details and Rg23D serial number.

Supplier details and supplier's Rg23D Page No / Entry No will be printed only if the Invoice Sub Type is T (Trading) or D (Depot).