Branch Operations

2016-05-09

Introduction

In ERP One you can have a separate database for your branch operations. This post walks you through on how to account customer receipts of your branch invoices.

Create Bank Account in Branch Database

Login to branch database and go to Chart of Accounts from [Financials].
Create new account as shown in snapshot. The Account Head may be called Head Office Bank Control.
Select account type as Bank / Cash.

Create Voucher in Branch Database

Select the Bank/Cash as Head Office Bank Control. Note that we are using this as a virtual bank.

Make Receipt against Sales Invoice

Select document type as SI and click on Multiple Receipts / Payment Link.

Key in received amount against individual invoices

System will create the receipt against selected invoices.
Account receivable report will also be generated correctly.

Create Control Account in Head Office Database

Log In to HO database and go to Chart of Accounts.
Create a new Branch Control Account.
Select the Account Type as Not Applicable, as this is only a Control Account and not a Bank Account

Create Voucher in HO database

Select your Bank where the cheque collected at your branch have been deposited.
Select Document Type as GL
Select Account Head as Branch Control
Key in the cheque amount
Against Debit / Credit select Credit
Key in the invoice no, date details in the [Notes]

Check Trial Balances of HO and Branch

In Branch database, the HO Bank Control will show Debit balance for total amount of cheques received.
In HO database, the Branch Control Account will show Credit balance for total amount of cheque received.
When the Branch, HO databases are merged these two accounts would be equal and offset each other
In HO database you can do bank reconciliation in the usual way.